Title of Job: Fleet and Safety Coordinator

Status: Non-Exempt

Reports To: Office Manager

Summary of Position: The Fleet and Safety Coordinator will manage and maintain all owned and hired vehicles driven by our employees as well as support the safety programs and initiatives of the company. This position will require maintaining detailed records of vehicle servicing and inspection and scheduling regular vehicle maintenance to ensure operational efficiency as well as procuring rentals.

Job Responsibilities/Essential Functions: (Other duties may be assigned)

• Sourcing and securing reservations to support the needs of our Project Teams
• Negotiate rental rates and purchase prices
• Ensuring only approved and authorized drivers operate vehicles
• Finding ways to cut costs and maximize profits
• Developing strategies for greater fuel efficiency
• Maintaining detailed records of vehicle servicing and inspection
• Complying with U.S. Department of Transport laws and regulations
• Scheduling regular vehicle maintenance to ensure operational efficiency
• Ensuring strict servicing and maintenance times to minimize downtime and maintain schedules
• Monitoring driver behavior and ensuring a high level of customer service
• Document and consult with Human Resources when drivers are unsafe or not following policies and procedures
• Report and manage insurance claims
• Utilizing GPS systems to monitor drivers and track vehicles in case of theft
• Attend and participate in safety meetings
• Assist with investigates related to injuries or reported unsafe work practices
• Monthly safety education

• Miscellaneous duties as assigned

Required Knowledge, Skills, and Abilities: To perform this job successfully an individual must be able to excel at each duty outlined above and have the following knowledge, skills, ability and background. These requirements are representative, but not all-inclusive, of the knowledge, skill, and ability required to perform this job.

• Mechanical abilities
• Outstanding organizational skills
• Excellent interpersonal skills
• Excellent problem-solving skills, analytical competency
• Strong PC skills (Word, Excel, PowerPoint)
• Must be able to manage multiple priorities
• Self-starter, highly organized and able to work well with individuals at all levels
• Able to work independently and as part of a team; work well under deadlines
• Excellent written and verbal communication

Education:

• Experience in a logistics role or in the transportation industry
• Experience in workplace safety

Minimum Qualifications:

• Must be able to pass a drug test
• Must be able to pass a background check
• Ability to travel overnight as needed

Physical Demands: These physical demands are representative of the physical requirements necessary for an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the responsibilities of the job, the employee may be required to:

• Regularly sit, talk and hear
• The employee must occasionally lift and/or move up to 50 pounds
• The employee is required to use hands to type, handle or feel objects, tools and computer controls
• Specific vision abilities required by this job include close vision and distance vision

This is a list of the major responsibilities, duties, and physical demands required of this position and may not be all-inclusive. Nothing in this job description restricts the Company’s right to assign or reassign duties and responsibilities to this job at any time.